The Anatomy of a Compliant Pay Stub

Pay stub requirements vary by state. Some states require detailed stubs with every deduction itemized. Others have no pay stub requirement at all. If you generate pay stubs for a business understanding the compliance landscape is essential. State requirements Pay stub requirements vary significantly by state: Detailed stub required (most states): California, New York, Texas, and 40+ others require employers to provide a written or electronic pay statement with each payment. No stub required: Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, Ohio, South Dakota, and Tennessee have no state law requiring pay stubs. Access only: Some states require employers to make pay records accessible rather than provide stubs proactively. Compliance considerations California's Labor Code 226 requires: Gross wages earned Total hours worked (non-exempt employees) Piece rates and number of pieces (if applicable) All deductions Net wages earned Pay period dates Employee name and last 4 of SSN E